From The Desk of: Randy Bankofier
President, Computer Cloud Network
Just recently I came across a business that had been growing successfully, so they decided to look for a bigger office and warehouse. The new location they found was less than a mile away, so they signed a 3-year lease and started planning their move. What happened next might surprise you, but this one problem tends to happen all too often to a lot of businesses that don’t understand technology enough to properly plan for their office move. First, they planned the move date with a couple days left on their current lease. Second, they didn’t not give their phone and Internet provider enough lead time to get everything installed and setup at the new location, so in other words, their phones and Internet were not ready on the day they were to move in. They were in a real pickle. What they decided to do was get permission from their current landlord to give them a couple extra weeks so some of their staff could stay behind and answer phones while the rest of the staff moved into the new location. It was a real pain for a couple weeks because when employees needed to speak with each other between locations, they had to use their cell phones. I don't want this to happen to you. That’s why I have written this and that's why I am offering a FREE copy of our $99 Office Move Checklist FOR FREE!
Dedicated to serving you,
How To Avoid The Top 3 Budget Busting, Stress-Inducing Mistakes When Moving Your Office
Moving is always a pain in the rump, but it doesn’t have to be a horrific, expensive experience. The number one lament from someone who’s experienced a “bad” move is, “I didn’t know I needed to…” followed closely by “I completely forgot that…” In other words, it’s what you don’t do that makes the move a disaster. To make your move easy and effortless, here are the 5 most common mistakes you want to avoid:
Mistake #1 — Trying To Save Money By Using Your Employees To Move Your Computer Network
Don’t ask your staff to disconnect, move and reconnect computers, phones and other devices just to save a few bucks. You’ll frustrate them and end up with phones ringing at the wrong extension, lost cables, and workstations that get dropped rendering them useless. You don’t want to let the movers do this job either; they may be great at moving furniture, but a network is a lot more sophisticated and sensitive. Be smart and hire an IT pro to pack and move your network.
Mistake #2 — Not Hiring The RIGHT IT Firm To Move Your Network
While we’re on the topic, make sure you know what to look for when outsourcing the move. A few things to look for would include references from other clients, proof of insurance (get them to fax you a copy), a service level guarantee limiting the amount of time you are down, and a professional, organized approach to quoting the move. A real pro will insist on visiting your current location as well as your new location to conduct a detailed site survey. NEVER hire anyone who wants to quote moving your network over the phone. Additionally, look for an IT company that will apply the charges for conducting your site survey against the total cost of the move if you choose them.
Mistake #3 — Not Giving Your Phone, Internet And Cable Vendors Enough Advance Warning
Eighty percent (80%) of unexpected communications blackouts and cost overruns on network moves are caused by failure to properly plan voice, data and electrical installation in advance. Just because the prior tenant had computers and telephones is no guarantee that the cabling is suitable for your phones and your computer network. Advance planning will help you avoid emergency rush fees or band aid fixes to make things work.
Internet and telephone connections require as much as six weeks advance notice to be installed, tested and ready the day you move in. And if you are building a new office, don’t leave it up to the builder to decide how many power outlets, network and phone connections you will need.
With printers, scanners, faxes, and other technologies connecting directly to the network these days, the rule of thumb of one electrical outlet, one phone and one network connection per employee is woefully outdated. Consult your IT provider in the early planning stages to ensure you have what you need before the drywall goes up.